Objective: Overview of the Homeowner Payment Method window
To get to the Payment Method window, first go to Homeowners > Payment Method. You will then be presented with the Edit Payment Method window of the last homeowner account that you had selected. You can change the selected account by clicking directly on the owners name which will present you with a homeowner grid to search through and select an owner.
This window will display the owners balance for their property and overall balance, as well as their property address and lot number. The Billing Start Date field is the first field listed on this window and is used to set stop or prevent an account from being billed until a specified date. For further information and exact details on this field, visit our article on this setting HERE.
The second field, Payment Method for Homeowner, is where you can select from the drop-down whether the account is on Manual (default) or ACH Draft. If ACH Draft is selected, it will then display 3 extra fields to enter the ACH information; ABA (Bank Routing #), Bank Account #, and ACH Start Date. To sign the owner up for ACH draft you need to complete these 3 fields by entering their bank credentials and the date which they wish to start being drafted.
Note * - If they wish to start the ACH draft in April for example, the date chosen here needs to be before the ACH draft day set on the Association > Settings. (i.e. if the draft day for the association is the 5th, the start date for the owner would need to be on or before April 5th. You can find more information on this ACH draft day setup on the association settings page HERE.
The Update All Linked Accounts? field is used to update all merged owner accounts with the current account you are on. If this is chosen before clicking update to save your records, it will update all of the owners merged accounts to have the same ACH information so that it does not have to be done one at a time.
If the ACH information is already set up on the account, and you come back to this screen to update the linked accounts, you must re-enter the ACH information completely in order to copy it over to the linked accounts. If you just click the update all linked accounts button without fully typing out the account and ABA information again, it will copy just the last 4 digits of each over to the other accounts and then fail on the merged accounts when trying to process.
The last field in this window is the Payment Plan for Account: field, which if checked will enable you to set up a payment plan for specific dates for the owner to be drafted on. When entering an owner on a payment plan, the start and end dates do not depend on the ACH draft day set on the association settings. You can see more information on the payment plan setup by viewing our article on this topic HERE.